Performance

All AFSCME employees are subject to a seven (7) month probationary period. For part-time employees, the probationary period extends until the employee has worked the equivalent of seven (7) months of full-time equivalent continuous employment. During the probationary period, there are two reviews: one at three (3) months and one at six (6) months. At both of these reviews, the supervisor performing the evaluation will make a recommendation for retention or termination.

After the probationary period is over, performance reviews will be conducted annually. At this time, the supervisor will also review the employees' job description and update it to reflect any changes to the position.

After all evaluations, employees are entitled to review the paperwork prior to it being sent to the CEO. Employees also have the right to request a meeting with their supervisor (within 7 days) to discuss the evaluation prior to the transmittal of the paperwork to the CEO.

All evaluations with be included in the employee’s official personnel file.

• AFSCME Evaluation Form
• AFSCME Performance Evaluations Guide
• AFSCME Observation Sheet
• AFSCME Observation Sheet Short Form

At Westfield State University, all APA employees undergo an annual performance evaluation covering the period from November 1 through October 31. This structured process ensures consistent feedback and supports professional development across the organization. Different periods apply for provisional and promotional evaluations.

Key Deadlines:

• By November 1: Employees must complete and submit their self-evaluation (Appendix C).
• By December 15: Supervisors prepare a performance narrative (Appendix D) and provide it to the employee with at least seven days’ notice prior to the evaluation meeting.
• By January 1: Supervisors conduct an in-person performance evaluation with the employee. All completed evaluation forms must be submitted to the Divisional Vice President by this date.
• By February 1: Human Resources must receive all finalized performance evaluations for inclusion in the employee’s personnel file.

This timeline ensures a thorough and timely review process that promotes transparency, accountability, and continuous improvement.

Terminology:

• APA Administrator (employee)
• APA Administrative Area Supervisor (direct supervisor)
• APA Annual Self-Evaluation Report (self-evaluation) – Appendix C
• APA Performance Narrative (narrative) – Appendix D

APA Evaluation Forms:

• APA Administrator Self-Evaluation (Appendix C) - employee initiates via DocuSign
  • PREVIEW Sample of Self-Evaluation
• APA Performance Narrative (Appendix D) - supervisor initiates via DocuSign
  • PREVIEW Sample of Performance Narrative

APA Evaluation Schedule and Workflow:

• October 1 to November 1: The APA Administrator (employee) completes the APA Administrator Self Evaluation Report (Appendix C) via DocuSign and submits the self-evaluation to their assigned supervisor for annual review, unless they are in a provisional or promotional period.
• By December 15: The APA Administrative Area Supervisor (direct supervisor) uses the input from the APA Administrator Self Evaluation Report to complete the APA Performance Narrative (Appendix D) and schedules an in-person performance evaluation with the employee. The direct supervisor will sign the narrative so that it will route to the employee at least seven days prior to the meeting.
• Prior to January 1: Supervisors conduct an in-person performance evaluation with the employee and at the conclusion of the meeting, the employee will complete the Employee Comment section of the performance narrative. The employee applies their signature to move it back to their direct supervisor for receipt of the completed narrative and routing to the Divisional VP.
• By January 1: Direct supervisors must complete all narratives and in-person performance reviews by January 1.
• By February 1: The Divisional VP receives, reviews, and signs the completed narratives to route the completed form to HR for filing into the employee official personnel file. Copies of the completed forms are automatically emailed to all parties in the DocuSign workflow after the last recipient signs.

APA Provisional and Promotional Periods:

• Newly Promoted APA Administrators: The employee is expected to complete the self-evaluation due to their direct supervisor within six months of their promotion.
• Provisional APA Administrators: The employee and their direct supervisor are expected to complete both the self-evaluation and the narrative prior to the conclusion of the provisional period.

All non-tenured MSCA faculty and librarians are evaluated on an annual basis. For faculty, annual evaluations include student evaluations, classroom observations, professional activities, comprehensive resume, course documents, and any documents related to academic advising. For librarians, evaluation materials include observation, professional activities, and comprehensive resume.

Prior to the evaluation, faculty and librarians should submit all those materials that he/she would like to be considered as part of the evaluation to the Department Chair.

For tenured MSCA faculty and librarians, evaluations occur if they wish to be considered for promotion or if the Department Chair or VP recommends taking personnel action.

For additional information on MSCA evaluations, please contact Academic Affairs.

All Non-Unit Professional employees are evaluated on an annual basis for the period of July 1 - June 30th. Employees are required to complete a self-evaluation via DocuSign by July 15th. Supervisors respond to the employee self-evaluation, via DocuSign, and meet with their direct reports to review the evaluation by August 15th. All completed evaluation forms are due to Human Resources no later than August 31st for inclusion in the employee’s personnel file.

• Non-Unit Professional Evaluation Form - via DocuSign
  • PREVIEW Non-Unit Professional Evaluation Form
• Non-Unit Manager Evaluation Form - via DocuSign
  • PREVIEW Non Unit Manager Evaluation Form
• Non-Unit Senior Management Evaluation Form - via DocuSign
  • PREVIEW Non-Unit Senior Management Evaluation Form

All Non-Unit Clerical employees are evaluated on an annual basis for the period of July 1 - June 30th. Employees are required to complete a self-evaluation via DocuSign by July 15th. Supervisors respond to the employee self-evaluation, via DocuSign, and meet with their direct reports to review the evaluation by August 15th. All completed evaluation forms are due to Human Resources no later than August 31st for inclusion in the employee’s personnel file.

• Non-Unit Clerical Evaluation Form - via DocuSign
  • PREVIEW Non-Unit Clerical Evaluation Form