Payroll

Payroll Services

Below are resources to help guide you in understanding and finding more specific information related to your pay, reporting your time, and accessing Employee Self Service for all employees and Manager Self Service for approvers.

General Payroll Inquiries:

payroll@westfield.ma.edu
413-572-8404, 8664, or 8141

Office hours: Monday through Friday, 9:00am - 5:00pm

Employee Self Service

Employee Self Service (ESS) allows all employees to view and/or change their contact information, job data, timesheet, paystubs, W2's, direct deposit, taxes, and more.

For most employees groups, weekly time reporting or verification is required via Employee Self Service (ESS).

Employee Self Service (ESS) login: https://hrcms-prod.mass.gov

 

For all payroll job aids, forms, and policies, visit the Documents section on myWestfield

 

Manager Self Service

All HR and Payroll activity is managed via the State Human Resources and Compensation Management System (HRCMS). Manager Self Service (MSS) allows designated approvers the ability to view online employee contact information, job data, timesheets, and edit or approve time reported.

For employees who are designated as approvers, you must access Manager Self Service (MSS) via HRCMS Employee Self Service (ESS).

Employee Self Service (ESS) login: https://hrcms-prod.mass.gov

 

For all payroll job aids, forms, and policies, visit the Documents section on myWestfield

 

Pay Schedules

All employees at Westfield State University are paid on the same biweekly schedule.

Employee Change of Information

Information changes that can be completed using your online Employee Self Service (ESS) account, the Employee Information Change Form, or the Ethnic Group Change Form:

  • Name changes
  • Marital status
  • Personal information: Address, contact info, gender, and ethnicity
  • Direct deposit
  • Federal and state taxes
  • Talent Profile: Education and qualifications
  • Consent to receive your annual W2 and 1095-C electronically
  • Military service
  • Highest education level

Completed forms should be submitted to Payroll in-person, via interdepartmental mail, or email payroll@westfield.ma.edu.

Chosen or Preferred First Name

A chosen or preferred first name is the name a person wants or has elected to be called.  A chosen or preferred first name is not a person’s legal first name.  For example, using Beth instead of Elizabeth or Ben instead of Benjamin.

Employees will have access within the Employee Self-Service to view, add, update, and delete their Preferred First Name.

Guide for Viewing and Updating Your Preferred First Name in HR/CMS "Only"

If you want your chosen or preferred first name populated to other campus systems, please send an email from your Westfield State University email address to HR - Employee Contact Information Form with the following information:

  • Your full legal name
  • Your HRCMS ID#
  • Your chosen or preferred first name

Once your chosen or preferred first name has been received and processed, HR will confirm via email that the following systems have been updated:

  • Campus Card ID
  • Presence
  • Class rosters
  • Degree audit
  • Banner Student Self-service
  • MyWestfield Portal
  • Parking System
  • University email (email address will remain the same, but the preferred/chosen name will be the display name)

 

Employment Verification

Are you buying a home or new car? Are you applying for Public Student Loan Forgiveness? Do you need your past employment verified?

The Payroll Office is your point of contact for all employment verifications. Send employment verification requests to payroll@westfield.ma.edu.